Millersville Borough (“Municipality”) invites and will receive Sealed Bids for the collection of Contract Waste and Recyclable Materials. Bidders shall submit Bids on the Bid Form which is included in the Contract Documents. Bid Forms and Documents will be available beginning August 14, 2024 at the Millersville Borough Municipal Office, 100 Municipal Drive, Millersville, Pennsylvania 17551. A mandatory pre-bid meeting will be held at the Millersville Borough Municipal Office on August 26, 2024 at 10:00 am.
Bids must be received by the Municipality on or before September 9, 2024 at 10:00 am. The envelope containing the bid must be sealed and plainly marked “Bid for Contract Waste and Recyclable Materials Collection.” Bids will be publicly opened at the Millersville Borough Municipal Office on September 9, 2024 at 10:00 am. Bid Security in the form of a Bid Bond or a certified or cashier’s check must accompany the Bid in accordance with the Instructions to Bidder. A Non-Collusion Affidavit in accordance with the Pennsylvania Anti-Bid Rigging Act shall be required. Each Bid shall contain the Bid Form, the Bid Security, the Qualification Questionnaire, and the Non-Collusion Affidavit. All Forms shall be properly completed and signed.
The Municipality will award a Contract or reject Bids within 60 days from the date the Bids are opened. All Bids and Bid Securities submitted shall remain valid for a period of 60 days from the time the Bids are opened. The Municipality reserves the right to determine, in its sole discretion, whether any aspect of a Bid satisfactorily meets the criteria established in this Solicitation, to waive any irregularities in any Bid, and to take any other action which the Municipality deems appropriate. The Municipality intends to select the Bidder which, in the sole opinion of the Municipality, is the lowest, responsive, responsible Bidder and reserves the right to reject any or all bids and to award a Contract in the best interests of the Municipality.
This Solicitation consists of the Invitation to Bid, Instructions to Bidders, Bid Form, Qualification Questionnaire, Bid Bond, Non-Collusion Affidavit, Performance Bond, Letter of Credit, and Contract.
Terms which are defined in the Contract shall have the same meaning when used in the other documents which comprise this Solicitation. If the Municipality awards the Contract, the Contract Documents shall consist of the Invitation to Bid, Instructions to Bidders, Bid Form, Certificate of Insurance, Bid Security, Non-Collusion Affidavit, Performance Bond, or Letter of Credit (as applicable), Contract, and all amendments and addenda to any of the foregoing documents. The Performance Security shall be in the amount determined by multiplying the first year Base Figure times the Unit Fee. By submitting a Bid, the Bidder agrees to be legally bound to all the terms and conditions of the Contract Documents.
By submitting a Bid, a Bidder warrants that the Bidder: (a) has reviewed all pertinent Contract Documents and all addenda thereto, (b) has inspected the sites at which the Work will be performed and the conditions under which the Work will be performed and (c) has not discovered any ambiguities or conflicts in the Work description, specifications, or other terms or conditions of the Contract Documents.
